Job Applicant Privacy Notice

Achieve together is committed to protecting the privacy and security of your personal information.

At Achieve together, we are committed to being transparent about how we collect and use your data. We want you to trust us with your information. This page explains to you how we meet the requirements of current data protection laws.

We may change this policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this policy.

DATA PROTECTION PRINCIPLES

We will comply with data protection law. This says that the personal information we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

What information do we collect?

Achieve together collects a range of information about you. This includes:

  • Your name, address, date of birth and contact details, including email address and telephone number;
  • Details of sector specific qualifications, your skills, experience and employment history;
  • Details from your referees in support of your employment/educational history and/or character reference, to comply with CQC requirements
  • Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
  • Information in relation to your current health to fulfil our duty to ensure you are fit to work in the role you are being considered for and in order to support you through reasonable adjustments in the workplace;
  • Equality and diversity information to monitor inclusivity of a wide range of candidates;
  • Information in relation to any criminal records in accordance with the Disclosure and Barring Service, together with relevant documentation to support your application for such purposes, and a discrepancy form where disclosures have been made;
  • Statutory information such as information about your entitlement to work in the UK, proof of NI number, current address and photo ID, in addition to driving licences/insurance information where you are considered to be a driver as part of your role at Achieve together;
  • Interview notes and appropriate tests to support your application for a position;
  • Information with regards to relatives or friends working within the organisation to ensure that necessary safeguards are put in place;
  • Bank information and emergency contacts/Next of Kin details;
  • Supervision and appraisals throughout employment, in line with our policies;
  • Grievances and disciplinary procedures, in line with our policies.

Achieve together may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email). In the event of a successful application, during employment we will also collect further data in line with your contract and with legislative requirements.

Why do we collect your personal information?

We only collect data which helps us to communicate with you. We will never sell, trade or rent your personal information to others.

Your rights relating to the information we hold about you

You can find out what information we hold about you by contacting us.

You can ask us not to use any of the information we collect.

You can ask us to delete or stop processing your data.

If we communicate with you for marketing purposes we will give you the option to stop

these communications every time we contact you.

How do we keep your data safe?

We store your data on our secure servers.

How long will we keep your data?

We will keep your data until you ask us to delete it or stop processing it or until we no longer need to communicate with you.

The legal basis we rely on to use your information.

EU GDPR Article 6 (a) and (f) provide us legal basis to collect and process your personal data to provide you information about our services as these articles refer to your legitimate interest and consent.

How to contact us:

If you would like further information or to change the way that we communicate with you please contact us on 01372 364 000 or email info@achievetogether.co.uk

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